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Registration

EACS is delighted to welcome you to the 18th European AIDS Conference in hybrid format.

The onsite Conference in ExCel London will take place as initially planned (following a comprehensive COVID-19 health and safety review), complemented by an engaging and interactive online platform that mirrors the scientific programme and industry sponsored sessions.

For individual registration, please click here.

For group registration, please click here.

Registrations for more than ten people will be handled separately as a group booking. There are no special group registration fees. The deadline for group bookings is October 8, 2021.

For visa requirements, please see below.

Registration fees

All the fees are including the applicable VAT.

Registration fees - Onsite participants


Early (until August 5, 2021)
Regular delegates EUR 540
Allied professionals* EUR 325

Standard (until September 29, 2021)
Regular delegates EUR 620
Allied professionals* EUR 370

Late/Onsite (from September 30, 2021)
Regular delegates EUR 715
Allied professionals* EUR 430

Registration fees - Online participants


Early (until August 5, 2021)
Regular delegates EUR 350
Allied professionals* EUR 210

Standard (until September 29, 2021)
Regular delegates EUR 400
Allied professionals* EUR 240

Late/Online (from September 30, 2021)
Regular delegates EUR 460
Allied professionals* EUR 275

* e.g. nurses, social workers, students, research fellows, community members - Please note that a proof of eligibility for a reduced rate has to be provided (e.g. student ID, association membership proof).

What is included in the registration fee?

Onsite regular delegates and allied professionals (dependent on health and safety regulations by local authorities):

  • The entry to all official conference sessions as well as the conference opening
  • The entry to the exhibition hall and ePosters area The welcome networking reception on October 27, 2021
  • The coffee breaks on October 28 and 29, 2021
  • The access to the online conference platform

Online regular delegates and allied professionals:

  • The access to the online conference platform.

Click here to download the terms and conditions

Group registration

Please note that we will not accept any group registrations without an individual postal and email address for each delegate.

The individual email address of each group member is also crucial to provide access to the digital conference platform.

This information will enable EACS to contact delegates regarding EACS activities, but also to keep them up to date on any news about the Conference.

After the completion of the online group registration form and after the receipt of full payment, the group manager will receive information on how to communicate the individual details of each group member.

Further details and instructions will be included in our confirmation email.

Should the pre-paid amount not be used in full during the pre-registration process, the remaining amount can be used for additional onsite and online registrations.

There will be no refund for paid and unused badges.

The deadline for group bookings is October 8, 2021.

Please downloadhere the terms and conditions for groups.

Please contact the Conference Secretariat if you have any question by sending an email to registration@eacs-conference2021.com.

Visa requirements/Letter of invitation

It is the delegates' responsibility to investigate the visa requirements for the United Kingdom and to apply for a visa, if necessary. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest UK embassy or consulate to determine the appropriate timing of their visa application.

To receive a letter of invitation, attendees must first register to the Conference and submit the payment in full. Letters of invitation will not be sent after September 29, 2021 (23:59 CEST).

Individuals requiring an official letter of invitation can contact the Conference Secretariat by sending an email to registration@eacs-conference2021.com.

The letter of invitation does not financially oblige the Conference Organiser in any way. All expenses incurred in relation to the Conference are the sole responsibility of the delegate. The letter of invitation does not guarantee an entry visa to the United Kingdom.


Should you have any questions, please contact:

Conference Secretariat
c/o K.I.T. Group GmbH
Association & Conference Management
Kurfürstendamm 71
10709 Berlin - Germany
Tel: +49 30 246 03-273
E-mail: registration@eacs-conference2021.com

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